We are looking for a proactive and detail-oriented Facilities Administrator to support the smooth operation of our office and building facilities. This is a great opportunity for someone with a hands-on approach who enjoys solving problems and keeping things running efficiently. If you're looking to grow your career in facilities management, this could be the perfect role for you!

Ref: Indtpm

Benefits of being a Facilities Administrator at Spicerhaart in Colchester

• Up to £22300 basic salary
• Working hours 9am to 5:30pm, Monday to Friday
• Office-based

Additional Benefits of being a Facilities Administrator at Spicerhaart in Colchester

• Career development opportunities
• Training courses
• 22 days paid annual leave, plus bank holidays
• 24/7 Access to our Employee Assistance Programme, providing you support with your mental health, legal issues, and much more
• Company Pension Scheme

What you will be doing as a Facilities Administrator at Spicerhaart in Colchester

The role involves a range of activities to support the smooth running of all facilities within Spicerhaart.

This will include [but is not limited to] the following:

• Being a point of contact for managers, administration and premises staff.
• Answering queries from internal staff in relation to the Health & Safety, maintenance, renewal and allocation of facilities.
• Working as part of the facilities team responsible for facilities administration support, visitor bookings and upkeep of meeting rooms and office spaces.

Key Responsibilities of a Facilities Administrator at Spicerhaart in Colchester

• Reporting to the Manager and other managers on performance and policy matters.
• Responsible for the visitor booking procedure and welcoming visitors to the head office.
• Complete contractor and visitor management including booking in works, arranging access, diary management and document management for contractor works.
• Keep staff updated with all planned maintenance.
• Working with colleagues in Spicerhaart to obtain up to date information and answer queries/support the work of the team at all times.
• Providing a range of support and admin activities in conjunction with the Facilities Support Team including overseeing room bookings, maintaining meeting rooms and office areas and placing stationery orders.

The skills you will need to be a Facilities Administrator at Spicerhaart in Colchester

• Organisation skills
• Ability to multi-task and work under time pressure
• Ability to be resourceful and proactive when issues arise
• Ability to deal with difficult people/situations
• Work well as both part of a team and independently
• Excellent attention to detail
• Can maintain confidentiality and show discretion
• Strong written and verbal communication skills
• Great customer service attitude, confident and polite
• Dependable, efficient and professional
• Flexible attitude, with a 'can-do’ approach

Education and Experience:

• General education, to 'GCSE’ Level/NVQ or equivalent
• Previous relevant administration experience
• Experience of working in a commercial setting
• Familiarity with IT systems including Word, Outlook, Excel, PowerPoint, Internet & Intranet

The Finer Details
To be eligible to proceed in our recruitment process, you will need:

• Legal entitlement to live and work in the UK (in accordance with the Immigration Asylum and Nationality Act 2006)
• We’ll need evidence of your right to work in the UK, in the form of:
  Passport/Birth Certificate

We will also need

• Proof of Address
• National Insurance
• Drivers Licence Check

At some point(s) in your application process, you may be required to interview via video call.

Our Employee Assistance Programme offers up to six sessions of support and guidance, via telephone. 

Armed Forces Covenant:
Spicerhaart is a forces-friendly company offering many Estate Agency roles to those considering leaving the forces.

If you are looking for an exciting career, where you feel part of something bigger, and where your excellent communication skills come into play every single day, then the world of property sales and lettings could be for you.

Please visit: https://www.haart.co.uk/about-us/armed-forces-covenant/ 

Equal Opportunities: At Spicerhaart, variety makes our Company DNA come to life. We love people, and what's more, we love the differences that make each person who they are, we support you and encourage those differences, to make you the best person you can be. Spicerhaart are proud to be an equal opportunity workplace and we welcome all talented individuals to apply for a career with us. We are committed to equal employment opportunity regardless of race, colour, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.

If you have a disability or special need that requires accommodation, please let our Talent Team know and we will be happy to assist to the best of our ability – regardless of how small or large your requirement may be.

To All Recruitment Agencies: Spicerhaart does not accept speculative agency CVs. Please do not forward CVs to the Talent Team, Spicerhaart employees or any other company location. Spicerhaart is not responsible for any fees related to unsolicited CVs received from external recruitment sources through our Preferred Suppliers List or otherwise.

Privacy Policy: We process any information you provide in accordance with our Privacy Policy which is available on the Spicerhaart website: https://www.spicerhaart.co.uk/about-us/our-people/staff-privacy-policy/